WYAA BOARD MEETING – SEPTMEBER 2015
Date: October 25, 2015
Place: WSC Board Room
President - Paul Maloney
Board Members - John Tracey, Robyn Lawlor, Heather Cardinale, Sue Hale, Kim Gough
Guests – None Present
Absent – David Brouillette, Craig Lagasse – Members & Paul Medeiros – Director/Guest
Approval of Minutes April 2015 & September 2015 1st motion John Tracey, 2nd Motion- Heather Cardinale – All in favor.
Incoming /Outgoing Correspondence:
Invoices for Eurosport Benches & Ice Invoice – approved by board
$1,000 was approved for field improvement (benches) and paperwork was sent to District for Capital Improvement – Await reimbursement.
Program Support Request was sent to the Town – Sue requested $7,500. A forecast of $6,500 for approval. Meeting for vote mid November
2nd payment to Coach Director to be released.
Approve Joann a gift card of $100 for tournament snack bar coordinator
Monthly Financial (attached)
Motion to approve John Tracey – 2nd motion – Heather Cardinale – All in favor.
Registrar report – Break down sheet of cost of forecasted registration – prepared by Sue – and forecasted changes made by all. See attached.
Cost for registration will be $165 Travel, $105 In House and $85 for Dino. 1st motion Robyn Lawlor, 2nd motion Sue Hale, All in Favor.
Travel Coordinators Report – Verbal Discussion
Travel Reports – Gym time was requested Tues Frisbee and Friday Alcott by Kim (request Mid November through Mid April)
Basketball request was made to have soccer move to Alcott Both practice days. Further discussions will take place with Paul Maloney and Ms. Najarian.
Winter / Indoor Sessions/ Clinics and UAC to be discussed at next meeting.
Snack bar issues addressed and discussions stated below on possible resolution.
Old Business –
Registration Fees addressed and approved for Spring 2016
New Business –
Club Store in Progress – Everyone pleased / Kim to secure admin access to Sue Hale for website.
Goal Purchase, approximately $3,000 to comply with field change in accordance with US Youth Soccer.
Snack bar details and forecasted plan are below
Breast Cancer Shirts approximately $405 proceeds / approximately $405 donation.
Wreath Sales –Kim Set up store
Holiday apparel sale being set up
November 29th @ Krystal Gardens – Heather calling for price adjustment and additions to the menu possible child’s price- to be negotiated with Krystal Gardens. $16.50 pp is fee as of today.
Next season we may consider new menu and going to another venue
Snack Bar Contractor
Hire a snack bar coordinator for annual contract – will receive 1099 – fee paid will be $3,000 annually - All approved and cost breakdown of approximately $15 per player added to spring tuition – as stated on enclosure. Kim to email an advertisement in 2 weeks for position to be filled with application deadline of January 15th- must have a license– contact will be Kim and Heather to set up interviews with Paul Maloney.
Please give all access codes to Paul Maloney - Security will be updated, our codes will not be affected.
If possible – please obtain a code for Heather
Next Board Meeting – Tiramisu Nov 7th at 7:00 – Kim to email invite – reply all for reservation.
Adjournment - October 25, 2015 8:35p