WYAA BOARD MEETING – SEPTMEBER 2015
Date: September 28, 2015
Place: WSC Board Room
President - Paul Maloney
Board Members - John Tracey, Robyn Lawlor, Crag Lagasse, Heather Cardinale, Sue Hale, Kim Gough
Guests – Director Paul Medeiros
Guest - Shelly DiCarlo (written resignation previously submitted)
Absent – David Brouillette
Approval of Minutes of July/August 2015 – n/a will review/approve next meeting
Invoices for Eurosport
Porta Potty Invoice
Letter to Mr. Beyer for donation of $1,000 – Kim Gough to submit for approval by Board Members.
Monthly Financial (attached)
Tournament Financials/Proceeds (attached)
Motion approved treasurer report – John Tracey – Second Motion – Craig Lagasse – All in favor.
Registrar report – Verbal Discussion – further discussions next meeting on the following:
All Fees collected
Snack Bar Fees
Winter Session Fees
Player Tuition for Spring – cost increase – future discussions
Request for In House Coach Contact information- per CJSA – Gough/Medeiros will secure this week
John to renegotiate porto potty fee/contract – Tournament requirement and possibility of addition for Spring 2016 at Megans field – further discussions
Wait listing kids who don’t pay – Kim to review website – further discussions next meeting.
Travel Coordinators Report – Verbal Discussion
Vendors – process for quotes / uniforms
Website Capabilities – Store Management
Winter Session- ideas - further discussion next meeting
Medeiros Reports – Verbal Discussions
Coaches – Meetings
Progression of InHouse / Programs
Mentors – great program / successful
Possible Goalie Clinic / Clinics over winter – future discussion for field at UAC.
Snack Bar – ideas & future discussions (open conversation)
Vendors – ideas & future discussion (open conversation)
Travel Teams – Success being in correct playing brackets
Recruitment new players
Winter Indoor Soccer – future discussions with Registrar/Coordinators/Website (open discussions)
CJSA Coach Director (Mario Prata) inquiry to rent clubhouse for sessions – approved. – invite for Coach Steve and Mario to visit and possibly meet with our WYAA coaches – future discussions.
Additional Open discussion –
Website Registrations / reconstruction of website sales/ordering/ etc.
Vendors – history – process on quoting
Winter Sessions – Website sign up – future discussions- Possibility of Inhosue being inclusive – future discussions.
Porto Potty (Spring 2015 at Megans field – future discussions – renegotiate contract)
Snack Bar – will further discuss –many options, pay vs volunteering
One clean day of fun – successes – future discussion to organize for September 2016 / work with Medeiros and Coordinators and Craig Lagasse.
Old Business – Open discussions on tournament
New Business –
NWD changes to U-Ages, field dimensions, future goal purchases, Field size changes u9-u12 – future discussions to occur to prepare.
See attached – Wolcott Parks and Rec Acquired Field Facilities Commission/ Revenues/
Breast Cancer Shirts
Wreath Sales – Open on website for ordering – ASAP Kim will set up store
Daily Number- Future discussions
Banquet – Need date / Open to order tickets via website – on line pay
Next Board Meeting – October 26, 2015 – *Correction from Agenda
Adjournment - September 28th 10:43pm