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WYAA BOARD MEETING – SEPTMEBER 2015
Date: September 28, 2015
Place: WSC Board Room
Commence: 7:40p
Adjourn: 10:43p
Attendees
 President - Paul Maloney
 Board Members - John Tracey, Robyn Lawlor, Crag Lagasse, Heather Cardinale, Sue Hale, Kim Gough
 Guests – Director Paul Medeiros
 Guest - Shelly DiCarlo (written resignation previously submitted)
 Absent – David Brouillette
Approval of Minutes of July/August 2015 – n/a will review/approve next meeting
Incoming Correspondence:
 Invoices for Eurosport
 Porta Potty Invoice
Outgoing Correspondence
 Letter to Mr. Beyer for donation of $1,000 – Kim Gough to submit for approval by Board Members.
Reports:
Treasurer Reports:
 Monthly Financial (attached)
 Tournament Financials/Proceeds (attached)
 Motion approved treasurer report – John Tracey – Second Motion – Craig Lagasse – All in favor.
Registrar report – Verbal Discussion – further discussions next meeting on the following:
 All Fees collected
 Snack Bar Fees
 Winter Session Fees
2
 Player Tuition for Spring – cost increase – future discussions
 Request for In House Coach Contact information- per CJSA – Gough/Medeiros will secure this week
 John to renegotiate porto potty fee/contract – Tournament requirement and possibility of addition for Spring 2016 at Megans field – further discussions
 Wait listing kids who don’t pay – Kim to review website – further discussions next meeting.
Travel Coordinators Report – Verbal Discussion
 Tournament details
 Vendors – process for quotes / uniforms
 Website Capabilities – Store Management
 Winter Session- ideas - further discussion next meeting
Medeiros Reports – Verbal Discussions
 Coaches – Meetings
 Tournament
 Progression of InHouse / Programs
 Mentors – great program / successful
 Possible Goalie Clinic / Clinics over winter – future discussion for field at UAC.
 Snack Bar – ideas & future discussions (open conversation)
 Vendors – ideas & future discussion (open conversation)
 Travel Teams – Success being in correct playing brackets
 Recruitment new players
 Winter Indoor Soccer – future discussions with Registrar/Coordinators/Website (open discussions)
 CJSA Coach Director (Mario Prata) inquiry to rent clubhouse for sessions – approved. – invite for Coach Steve and Mario to visit and possibly meet with our WYAA coaches – future discussions.
Additional Open discussion –
 Website Registrations / reconstruction of website sales/ordering/ etc.
 Vendors – history – process on quoting
3
 Winter Sessions – Website sign up – future discussions- Possibility of Inhosue being inclusive – future discussions.
 Porto Potty (Spring 2015 at Megans field – future discussions – renegotiate contract)
 Snack Bar – will further discuss –many options, pay vs volunteering
 One clean day of fun – successes – future discussion to organize for September 2016 / work with Medeiros and Coordinators and Craig Lagasse.
Old Business – Open discussions on tournament
New Business –
 NWD changes to U-Ages, field dimensions, future goal purchases, Field size changes u9-u12 – future discussions to occur to prepare.
 See attached – Wolcott Parks and Rec Acquired Field Facilities Commission/ Revenues/
Fundraising –
 Breast Cancer Shirts
 Wreath Sales – Open on website for ordering – ASAP Kim will set up store
 Daily Number- Future discussions
 Banquet – Need date / Open to order tickets via website – on line pay
Next Board Meeting – October 26, 2015 – *Correction from Agenda
Adjournment - September 28th 10:43pm